UDP

EDUCATION VOLUNTEERS FOUNDATION OF TURKEY

CHILD/PARENT CLARIFICATION TEXT ON THE PROTECTION AND PROCESSING OF PERSONAL DATA

Data Controller

We would like to inform you, our esteemed donors and clients, within the framework of our disclosure obligation under the KVKK, and in accordance with the Clarification Text On The Protection And Processing Of Personal Data ( " Clarification Text") about our liability to protect your personal data with the title of ‘Data Controller’ by the Türkiye Eğitim Gönüllüleri Vakfı - Educational Volunteers Foundation of Turkey ( " TEGV' and / or ' Foundation'), within the scope of the Law on the Protection of Personal Data (" KVKK") numbered 6698.

Within the scope of the KVKK, personal data includes any information related to an identified or identifiable natural person (“Personal Data”) and a special type of Special Quality Personal Data, such as race, ethnicity, political thought, philosophical belief, religion, sect or other beliefs, disguise. and clothing, association, foundation or union membership, health, sexual life, criminal conviction and security measures, and biometric and genetic data (“Sensitive Personal Data”). In this context, the definition of Personal Data also includes your Sensitive Personal Data.

Legal Reasons for Collection and Processing Methods of Personal Data

Your Personal Data is collected automatically or manually, verbally, in writing or electronically and through the following methods and third parties, in connection with your transactions with TEGV and for the purpose and scope specified in Article 4 below. In this regard, the methods and means of collecting personal data are:

By means of the permission documents filled by the parents before the events and trips organized within the scope of TEGV activities,

By means of the documents filled in order to participate in the trainings to be held by TEGV,

By means of the photo or video camera to be used during TEGV activities,

By means of the schools that are in cooperation with TEGV, where children are educated,

By means of the Children Information Forms that are filled by the children and the assessment and evaluation questionnaire that informs the family,

By means of the camera systems at TEGV event points,

By means of the call centre, e-mail, normal mail, website and similar channels or through the suggestions, requests or complaints that are sent to us face to face,

The legal reasons stated in Articles 5 and 6 of the KVKK regarding the processing of Personal Data are: 

To have an explicit consent,

To have a clear stipulation in the law,

To have an obligation for the protection of the life or physical integrity of the person or another person, who is unable to express his consent due to actual impossibility or whose consent is not legally recognized,

To process personal data in connection with the establishment or performance of a contract, 

To have an obligation to fulfil the legal liabilities,

To have been publicised by the person concerned,

To have an obligation to process the data for the establishment, exercise or protection of a right, and

To have an obligation for the legal interests, provided that it does not harm any fundamental rights and freedoms.

 

Collection of Your Personal Data

The Personal Data we collect is your data that we process in proportion to the processing purposes we have stated in Section 4 below.

The Purpose of the Processing of the Personal Data

Your Personal Data is processed by TEGV for the following purposes, based on your explicit consent or in other cases legally permitted under the KVKK:

Events that are organized or will be organized for children within the scope of TEGV activities, (i.e., identity, contact, education, event, emergency contact information), (Legal reason: Being mandatory for our legal interests)

Planning and execution of events that are organized or will be organized for children within the scope of TEGV activities, (health information), (Legal reason: explicit consent)

Participating in and carrying out the training projects that TEGV has organised or will organise, (i.e., identity, contact, event, training information), (Legal reason: Being mandatory for our legal interests)

Organizing trips within the scope of TEGV activities and ensuring the participation of children, (i.e., identity, contact, activity, education information), (Legal reason: Being mandatory for our legal interests)

Utilisation of photographs, videos and similar recorded media during TEGV activities for promotion, announcement and similar communication purposes (i.e., identity, contact, training, event, visual registration information), (Legal reason: explicit consent)

Ensuring the safety of the child within the framework of TEGV activities, (i.e., identity, contact, emergency contact information), (Legal reason: Being mandatory for our legal interests)

Health evaluation of the children's suitability for activities, (i.e., identity, health information), (Legal reason: explicit consent)

Personal accident insurance in order to ensure the safety of the children within the scope of the activity, (i.e., identity information), (Legal reason: Being mandatory for our legal interests)

Ensuring physical venue and event point safety, (i.e., identity, visual and audio records, physical space security information), (Legal reason: Being mandatory for our legal interests, fulfilment of our legal obligations, data processing being mandatory for the establishment, use and protection of a right)

Rendering info on the events of TEGV and other institutions that will be organised, (i.e., identity, contact, event information), (Legal reason: It is mandatory for our legal interests)

Following our graduates and communicating with them within the scope of TEGV activities, (i.e., identity, contact, education, event information), (Legal reason: It is mandatory for our legal interests)

Analysing children's data and determining the need in order to improve the education given to children and the opportunities offered in line with the purposes of TEGV, (i.e., identity, contact, education, activity information), (Legal reason: It is compulsory for our legal interests)

Gifts within the scope of events and projects organized by TEGV, (i.e., identity, contact information), (Legal reason: Obligatory for our legal interests)

The processes of following up and resolving legal disputes, (i.e., identity, contact, professional experience, legal action, suggestion/demand/complaint information), (Legal reason: Data processing being mandatory for the establishment, exercise or protection of a right, mandatory for our legal interests)

Informing authorized persons, institutions and organizations in the context of fulfilling legal obligations and requests of administrative authorities (i.e., identity, contact, professional experience, legal action, suggestion/demand/complaint information), (Legal reason: Realising our legal liabilities)

 

Transferring the Personal Data

TEGV may transfer and/or open access your Personal Data and the Personal Data of the child you are the guardian of, where legally permitted (and for the purposes set out in Article 4) at national or international levels to call centres with which cooperation and/or service is provided, to persons who receive support in law, accounting and similar fields, to TEGV sponsors, to social media companies, production companies, agencies, advertising companies and other third parties for whom transfer is required for specified purposes (cloud computing, backup, software support companies and similar) and to authorized institutions and organizations and, upon request, to judicial authorities or relevant law enforcement agencies with the purpose of resolving legal disputes, fulfilling the obligations arising from the legislations.

 

Rights of the Personal Data Owner under Article 11 of the KVKK

As the owner of the personal data, you can request your rights stated below pursuant to Article 11 of the KVKK, from TEGV, which is the Data Controller, at any time.

The rights you have in this context are:

To find out whether your personal data is processed or not,

To request information if your personal data has been processed,

To find out the purpose of processing your personal data and whether it is used appropriately,

To be informed about the third parties to whom personal data is transferred at national or international levels,

To request any kinds of correction on your personal data in case of incomplete or incorrect processing and to request notification of the transaction made within this framework to the third parties to whom your personal data has been transferred,

To request the deletion, destruction or anonymization of this data within 30 (thirty) days in accordance with the Regulation on the Deletion, Destruction or Anonymization of Personal Data, and to notify the third parties to whom the personal data has been transferred, in the event that the reasons requiring its processing disappear despite the fact that it has been processed in accordance with the KVKK and other relevant legal requirements,

To object to the emergence of a result against yourself by means of analysing your data exclusively through automated systems,

To request the compensation of the damage in case of loss due to unlawful processing of your personal data.

The above-mentioned requests will be submitted to TEGV as the data controller in writing or by other methods to be determined by the Board.

You can send your request regarding your rights above to our e-mail address, which may change from time to time, given below with secure electronic signature and mobile signature with your registered electronic mail (KEP) address, or by using your e-mail address previously notified to TEGV by you and registered in TEGV's system (by attaching documents identifying your identity) or you can deliver it by hand with documents identifying your identity and a petition with a wet signature, or send it through a notary public to our mailing address below, which may change from time to time.

In order to use your rights as a personal data owner, which are stated above, it is necessary that the subject you request is clear and understandable, the subject you request is related to you or if you are acting on behalf of someone else, you must be specifically authorized in this regard and this authority must be documented and you must include your identity and address information in the application containing the explanations regarding the right you will request to use.

TEGV shall finalise the requests included in the application free of charge, as soon as possible and within thirty days at the latest (if there is no cost), depending on the nature of the request. However, if the transaction requires an additional cost, the fee in the tariff to be determined by the Personal Data Protection Board may be charged. If the answers to the applications exceed 10 (ten) pages, a processing fee of 1.00 (one) TL will be charged for each page. If the answer is requested to be given in a recording medium such as CD, flash memory, a fee will be charged according to the cost of the requested recording media.

 

Data Controller :Education Volunteers Foundation of Turkey

Postal Address :Kosifler İş Merkezi, İçerenköy Mah. Askent Sok. No: 3/A / K.10, 34752

Ataşehir /İstanbul

E-mail :[email protected]